Most people don't lose track of important dates because they're careless - they lose track because the reminder lives in an inbox, a drawer, or nowhere at all. This guide walks through setting up Expiry Manager from a blank account to a working system: every passport, policy, subscription and warranty tracked, backed by a document, and reminding you before it's a problem.
Fifteen minutes now saves you a scramble later. Let's set it up properly.
Step 1 - Create your account
Download Expiry Manager and sign up with your email or Face ID/biometric login. On first launch, the app walks you through enabling notification permissions - say yes here, since reminders are the whole point. You can fine-tune channels (push, email, Telegram) later in Settings.
Step 2 - Add your first item
Tap the add button and choose how you want to enter the item. There are two ways in:
- Scan a document - point your camera at a passport, insurance certificate, warranty card or subscription confirmation. Expiry Manager's OCR reads the expiry date automatically and pre-fills the item for you.
- Enter manually - pick a category (Documents, Subscriptions, Warranties, Memberships, etc.), give it a name, and set the expiry date yourself.
Tip: scanning is faster and more accurate for anything with a printed date - save manual entry for things like streaming subscriptions that don't come with a physical card.
Step 3 - Organize items into Collections
As you add more items, group related ones into a Collection - "Family Passports," "Home Warranties," "Business Subscriptions." Collections keep the app scannable at a glance instead of turning into one long list, and they're especially useful once you're sharing items with other people (Step 6).
Step 4 - Set up reminders that actually fit your life
Every item gets its own reminder schedule - this is where Expiry Manager earns its keep. For each item you can set:
- A custom lead time - a day, a week, a month, three months before expiry, whatever makes sense for that item.
- A recurring schedule for anything that renews on its own cadence, like an annual membership.
- Your notification channel - push notification, email, or Telegram, so reminders land where you'll actually see them.
A passport might need a 6-month warning (renewals take time); a streaming trial might only need 2 days. Set the lead time to match how long you actually need to act.
Step 5 - Attach the document, not just the date
Open any item and add its source document to the Document Vault - the scanned certificate, the policy PDF, the warranty receipt. When the reminder fires, the paperwork is already sitting right next to it. No more digging through email search or a filing cabinet when you're two days from a renewal deadline.
Step 6 - Share with family or a team
Invite family members or teammates into a shared workspace and assign items to whoever actually owns that renewal. Everyone sees the same calendar of what's coming up, and responsibility for each item is explicit - not "someone should probably handle that."
Step 7 - Check the Calendar view
The Calendar view lays out everything expiring across every collection in one timeline, so you can see a busy month coming and plan around it instead of being surprised item by item.
A quick system, not a chore
Once your first batch of items is in, upkeep is minutes a month: scan new documents as they arrive, and let reminders do the remembering. That's the shift - from hoping you remember, to a system that makes sure you do.