Track every expiry date. Know what needs attention next.
Passports, licences, insurance, warranties, certificates, tenancy dates, domains and anything else where missing the date creates a problem.
Protected
24
Due soon
6
Overdue
2
No reminder
3
Expiry tracking is not a filing problem. It is a timing problem.
Nobody forgets that a passport, insurance policy or warranty expires. People forget when. The date is printed on the document, hidden in an inbox, saved in an old calendar or remembered by one person in the family or team.
The real risk is not the document itself. It is reaching the date too late to renew calmly.
“The renewal date is on the document, and the document is in a drawer.”
Expiry Manager turns hidden dates into a visible system: what is protected, what is due soon, what is already overdue, and which items still do not have a reminder.
Passport
Travel
Insurance
Money
Licence
Identity
Warranty
Value
Certificate
Compliance
Domain
Business
One system for the dates that live everywhere else.
Use Expiry Manager for hard expiry dates, renewal dates, review dates and even items that currently have no reminder at all.
Passports & IDs
Travel documents, residence permits and identity records.
Driving & vehicles
Licences, MOT, insurance and fleet documents.
Insurance
Home, car, landlord, business and liability cover.
Warranties
Electronics, appliances, equipment and claim windows.
Certificates
Training, safety, compliance and professional registrations.
Home & tenancy
Lease dates, inspections, memberships and service dates.
Domains & business
Domain renewals, supplier documents and operating dates.
Anything custom
Date-only items with nothing to scan at all.
From hidden date to calm action.
The workflow is intentionally simple. Capture the date, confirm it, decide how early you want to know, and let the system keep watching.
Capture
Scan a photo or PDF, add a date manually, or create a date-only item.
Confirm
Smart Scan proposes dates and evidence. Nothing is saved until you approve it.
Plan
Choose reminder lead times such as 6 months, 3 months or 30 days.
Watch
Dashboard, calendar, search and saved views keep the whole picture visible.
Renew
Record the new date, archive the old version and rebuild the reminder schedule.
Upcoming
- Protected
Passport
14 Sep 2027
- Due soon
Car insurance
04 Nov 2026
- Due soon
Boiler warranty
18 Sep 2026
- Overdue
First aid certificate
22 Aug 2026
- Active
Domain renewal
09 Jan 2027
- No reminder
Tenancy review
No reminder
Calendar · Search · Collections · History
You should not have to copy dates by hand.
Photograph a document or add a PDF. Expiry Manager reads likely fields such as document type, expiry date, reference number and holder name, then shows the evidence for review.
Nothing is saved silently. Every scan is a proposal first.
Passport
Expiry
14 Sep 2027
Evidence
“Date of expiry 14 SEP 2027”
Confidence
96%
Next step
Review & confirm
Review before save
A tracked date is only useful if it gives you time to act.
Expiry Manager turns each expiry into a reminder plan. The important part is not knowing the date exists. It is knowing early enough to renew a passport, compare insurance, claim a warranty, replace a certificate or contact a supplier.
Example · passport expiry
14 September 2027
6 months
3 months
30 days
Expiry
The plan can be simple or customised. On renewal, the old schedule is replaced with a new one around the new date.
Where reminders appear
Useful for advance notice
In-app
Your notification centre
Weekly digest
A calm summary of what is coming
The dashboard answers “What needs attention?”
Status is derived consistently across the product: Protected, Active, Upcoming, Due soon, Overdue, Expired, No expiry and No reminder.
Protected
24
Tracked items that have not lapsed.
Due soon
6
Dates entering your action window.
Overdue
2
Items already beyond the date.
No reminder
3
Tracked dates with no warning plan.
Calendar
See the month and year ahead.
Search
Ask for documents expiring in the next 90 days.
Collections
Organise by Travel, Vehicles, Home, Work or anything else.
Saved views
Keep important filtered views ready to open.
Renew the date. Keep what came before.
When something renews, record the new date. The previous version is archived, the new date becomes current, and the reminder schedule rebuilds around it.
Passport history
14 Sep 2027
Protected
14 Sep 2022
Previous version
14 Sep 2017
Historical
Notes, activity and version history stay connected to the item instead of being lost each time a date changes.
One person, a family, or a company with hundreds of dates.
One person
Passports, licence, car, insurance, memberships and the dozen things renewing on different schedules.
Families
Stop relying on one person to remember every household date. Organise shared responsibilities without losing sight of what is personal.
Small business
Track insurance, vehicle records, supplier documents, staff certificates and site dates before they become fines or interruptions.
Compliance teams
See hundreds of certificates across people and sites and retain the history needed to prove what happened.
Dates can be sensitive. The system treats them that way.
Sensitive details are protected, files are never made public, access is controlled with RLS, and Smart Scan does not silently save what it reads.
Access-controlled
Files are never public URLs
Field protection
Sensitive values protected
Review first
Scan suggestions need approval
Data controls
Export and deletion workflows